Having a single individual tasked with coordinating the development or revision of a tree ordinance is a good idea because it streamlines communications, meeting logistics, and recordkeeping.
The coordinator should be able, willing and authorized to:
- Keep the development process moving forward.
- Contact potential working group members.
- Maintain a contact list of working group members, public officials and staff, other community leaders, and interested citizens.
- Coordinate working group meetings and maintain meeting minutes.
- Distribute tree care educational materials, project status information, and meeting schedules to the working group and others on the contact list.
- Coordinate and facilitate public meetings.
- Coordinate, conduct, and facilitate research, assessments, and issue identification.
- Develop a community forest vision with input from the working group.
- Present findings and tree ordinance drafts to the public and public officials.
- Draft or monitor the drafting of the tree ordinance.
- Maintain project records.
The individual chosen to coordinate the tree ordinance work may be city or county staff—perhaps the city or county arborist or city planner, a volunteer working on behalf of the community or a member of the tree board, or an appointed official such as a city manager, county commission chairperson, or city or county clerk.
The coordinator should allot adequate time to devote to this assignment if the development or revision is to move forward at a manageable pace and be completed in a timely manner. To reduce the workload, the coordinator can enlist the help of tree board members, government staff and members of the tree ordinance working group in distributing information, gaining public input, and helping with meeting logistics.